Frequently Asked Questions

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We know that planning a trip to any conference can be stressful, so we have put together a list of frequently asked questions about the World Congress on Industrial Biotechnology. Click on one of the topics below to be taken to that specific section of questions.

 

If you have any additional questions email us at worldcongress@bio.org

 

Registration

What are the registration deadlines?

Early Bird deadline is April 1, 2014

Pre-Conference rates start April 2, 2014

On-Site rates start May 12, 2014

Click here to view registration rates

Are all sessions included in the registration fee?

Access to Breakout and Plenary Program Sessions, All Meals, Breaks and Receptions, Plenary Sessions, Clean Tech Investor Sessions, Exhibit Area, Poster Presentations and BIO One-on-One Business Partnering is included for full conference registrations. Reception only and Exhibitor Booth Personnel only have access to events that occur in the exhibit hall.

Is food service included in the registration fee?

Yes, food and beverage at breakfast and lunch, energy breaks and receptions are covered by the registration fee. Please see the listing below for the food service schedule.

Monday, May 12

Welcoming Reception

Tuesday, May 13

Continental Breakfast in the Exhibit Hall

Morning Energy Break in the Exhibit Hall

Lunch Plenary Session

Afternoon Energy Break in the Exhibit Hall

Grand Exhibit Hall Reception

Wednesday, May 14

Continental Breakfast in the Exhibit Hall

Morning Energy Break in the Exhibit Hall

Lunch Plenary Session

Afternoon Energy Break in the Exhibit Hall

Poster Session and Reception in the Exhibit Hall

Thursday, May 15

Breakfast Plenary

Morning Energy Break in the Exhibit Hall

Lunch Plenary Session

Which payment types are accepted?

Payments through credit card (Visa, Mastercard, American Express or Discover), check or wire transfer are accepted. Credit card payments will be accepted online. If you are paying via check or wire transfers, register using the online portal and an invoice will be issued along with payment instructions. Please note that you must include your registration number on the payment in order for it to be properly matched.

Can I register my colleague?

Yes, you may register a colleague. The registration must be done using your colleague’s full contact information-such as their e-mail address- not your own.

Will I receive a discount for being a BIO member?

Yes, once you log into the online registration portal, the system will automatically provide you with the discounted registration rate if you are a BIO member.

Are there government/academic rates?

Discounted rates are offered to government employees and academics. You must be affiliated with an accredited government or academic institution. When you log into the registration website, the program will automatically apply the discounted rate. BIO will receive this notification and review the registration within 24 hours. At that point you will receive a confirmation. Please also note that you will be asked to provide proof of affiliation on-site.

Is there a student discount?

Student rates are offered to individuals pursuing an undergraduate or master’s degree and must be affiliated with an accredited government or academic institution. Those pursuing a doctorate are qualified for the academic rate. Proof of status may be required.

I qualify for a discount code, how do I receive the code?

E-mail register@bio.org to obtain a registration code.

I’m an exhibitor, how do I register?

Exhibit packages include 1-8 Exhibit Booth Personnel registrations. Click here to view how many you will receive. E-mail Katie DeLine at worldcongress@bio.org to obtain the link to register.

I’m an investor, how do I register?

Qualified investors will receive complimentary access to the Clean Tech Investor Sessions and discounted Full Conference registration. E-mail Katie DeLine at worldcongress@bio.org to obtain your code to register as an investor.

I’m a part of the media, how do I register?

Media can register using our media registration form located here.

I’m a sponsor, how do I register?

Sponsorship packages may include complimentary registrations. E-mail Sara Morgenstern at smorgenstern@bio.org to obtain your sponsor registration codes.

How do I make a correction to my registration?

To make a correction to your registration, send an email to register@bio.org with the changes noted. An updated confirmation will be emailed to you confirming the correction or change.

How can I have a receipt/registration confirmation re-sent to me?

Email register@bio.org with your request.

Where can I pick up a certificate of participation?

You can pick up a certificate of participation at the registration desk on-site.

What is the cancellation policy? 

Cancellation and refund requests must be received in writing or by email: register@bio.org, by April 8, 2014. A $250.00 processing and cancellation fee will be deducted for all cancellations received on or before April 8, 2014. We will not be able to honor cancellation notices received after April 8, 2014, but please remember that substitution requests may be submitted through May 1, 2014 . All approved refunds will be processed as soon as possible, but we reserve the right to process refunds after the conference. Please note that BIO does reserve the right to alter this policy without prior notice.

Travel

What are the dates of BIO World Congress on Industrial Biotechnology?

The conference dates are May 12-May 15, 2014.

Where will the BIO World Congress on Industrial Biotechnology be held?

The conference is being held Philadelphia, Pennsylvania at the Pennsylvania Convention Center.
 

What is the Pennsylvania Convention Center address?

1101 Arch Street 
Philadelphia, PA 19107
 

What is the conference hotel and are is it within walking distance of the Pennsylvania Convention Center?

BIO has reserved blocks of rooms at the Marriott Philadelphia Downtown Hotel (connected to the Convention Center).
 
1201 Market Street

Philadelphia, PA 19107
 
You can find out more information about this hotel by clicking here.
 

How do I reserve a room at the conference hotel?

BIO is pleased to be working with Travel Planners to secure the lowest rates for World Congress participants.  The last day to reserve a hotel room at BIO discounted rates is April 25, 2014. Rooms will be available at the group rate until April 25, 2014 or until the block is filled – whichever comes first.

Access the BIO World Congress housing block online HERE.

Or to reserve over the phone, contact Travel Planners at +1.800.221.3531 or +1.212.532.1660 (Reservations specialists available Monday-Friday, 9:00am – 7:00pm Eastern Time.)

Will transportation from the hotel to the convention center be provided?

Since the conference hotel is connected to the Pennsylvania Convention Center, transportation will not be provided. For more information on accessing the Pennsylvania Convention Center click here.

How can I request a visa letter?

If you require a visa letter please proceed through the online registration process. When you enter your contact information, the program will detect your international location and automatically generate a visa letter at the end of the registration process. Access online registration here.

Which airport do I fly into?

The Philadelphia International Airport: 28 airlines operate nearly 600 daily, nonstop flights from 120 cities, including 60 daily and seasonal flights from 36 international destinations.  

Information on getting to the Pennsylvania Convention center by train, bus, or car can be found here.

How much is a taxi from the Airport to the Pennsylvania Convention Center/hotel?

Philadelphia International Airport (PHL) offers more than 600 daily departures to 124 cities, including 38 international destinations. It’s or a 10-minute ride in a taxi or a 25-minute ride by SEPTA (public transportation) from Philadelphia International Airport to Center City. SEPTA’s Airport Line leaves in 30-minute intervals, and a one-way fare is $7. The taxi ride costs a flat rate of $28.50. Click here for more travel info.

Do taxis accept credit cards?

Yes, all taxis are required to accept credit cards.

Where can I park?

·         There are several parking areas at or near the Pennsylvania Convention Center, including both garages and lots. Please note that you may need to cal ahead to confirm availabilty and rates. Clilck here for more information.
 
 

On-Site

When will the registration desk be open?

o    Monday, May 12, 2014:  2:00PM – 7:00PM

o    Tuesday, May 13: 7:00AM – 7:30PM

o    Wednesday, May 14: 7:30AM – 5:30PM

o    Thursday, May 15: 7:30AM – 1:00PM

Where do I pick up my name badge and conference materials?

Your name badge and conference materials may be picked up on-site at the registration desk.
 
What do I need to pick up my registration credentials?

A photo ID is required to pick up your badge and conference materials.

Will there be a printed conference program available on-site?

Yes, a printed program will be provided.

What is the dress code for the conference?

The dress code is business casual.

Will Vegetarian or Kosher meals be available at the conference?

Yes, vegetarian and kosher meals will be available.

Where can I find an exhibit hall floor plan?

The Exhibit Hall floor plan can be found here.

Where can I find a schedule of events?

The schedule of events can be found here.

When does the Exhibit Hall open?

The ExhibitHhall will open on Tuesday, May 13, 2014 at 7:30  a.m.

Will there be free WiFi available?

Yes, WiFi will be available throughout the entire BIO World Congress conference meeting space. Log-in information will be provided on-site.

Where can I log onto the internet, print documents, and charge my devices?

Computer terminals, printers and a charging station will be located in the Exhibit Hall and outside of the breakout session rooms.

Will sessions and presentations be available for viewing after the conference?

Yes, Power Point slides from the presentations will be made available to view after the conference. An email from worldcongress@bio.org will be sent to all registered attendees a few weeks after the conference. The email will contain a link to the access the presentations online.

Sponsorship and Exhibits

I would like to increase my profile at World Congress, who can I speak to regarding sponsoring or exhibiting?

For sponsorship opportunities e-mail Sara Morgenstern at smorgenstern@bio.org. For exhibit opportunities e-mail Katie DeLine at worldcongress@bio.org.

What sponsorships are still available?

The sponsorship prospectus can be viewed here. Contact Sara Morgenstern at smorgenstern@bio.org for more information these packages and availability.

Can I exhibit and sponsor?

Yes, many sponsorships packages include an exhibit space as a benefit. Sponsors also qualify to purchase exhibit space at a discounted rate.

What types of exhibits are available?

A number of tabletop and booth packages are available.The exhibit packages can be viewed here.

What is included in an exhibit package?

All exhibitor packages give you opportunity to showcase your organization before the conference and on-site, with listings on the conference website and on-site materials. Exhibit booth packages include a 7”x44” identification sign and 8’ draped backdrop with 3’ side railing.

How do I reserve a booth or table top and how much does it cost?

Exhibit space is reserved by filling out the exhibit space contract located here.

The cost to exhibit is listed below:

Booth Displays:

BIO Member: $20/sq. ft. (min 100 sq ft)
Non Member: $26/sq. ft. (min 100 sq ft)

Tabletop Displays:

BIO Member: $1,000
Non Member: $1,300

What types of companies’ exhibit?

Leaders in biofuels and renewable chemicals, lab equipment providers, CRO’s and CMO’s, economic development groups, and universities are some of the companies that exhibit at World Congress. 

What Events take place in the Exhibit Hall?

As the hub of the conference, the Exhibit Hall holds the Clean Tech Investor Session Theatre, BIO One-on-One Partnering™ suites, Energy Breaks with coffee service, Continental Breakfasts, Poster Presentations, and two Networking Receptions.

Where is the Exhibit Hall located?

The Exhibit Hall is located in Exhibit Hall A in the Pennsylvania Convention Center.

What does the Exhibit Hall Floor Plan look like?

The floor plan can be reviewed here.

When will I receive the Exhibitor Service Kit?

The Exhibitor Service Kit will be available on-line in March 2014. It will be sent to you once we receive your signed exhibitor contract. 

How do I order furniture, cleaning services, shipping, power, etc. for my exhibit?

The order forms for your exhibit are located in the Exhibitor Service Kit, which will be sent out to you once we receive your exhibitor contract. If you have not received the Exhibitor Service Kit contact Katie DeLine at worldcongress@bio.org.

Where can I find out information regarding customs for shipments?

This information can be found in the Exhibitor Service Kit. If you have not received the Exhibitor Service Kit contact Katie DeLine at worldcongress@bio.org.

What are the exhibit hall hours?

o    Monday, May 12, 2014: 8:00 AM – 5:00PM (Exhibitor Set Up Only)

o    Tuesday, May 13, 2014: 7:30AM – 7:30PM

o    Wednesday, May 14, 2014: 9:30AM – 5:30PM

o    Thursday, May 15, 2014: 7:30AM – 12:00PM (12:00 PM - 5:00 PM Exhibitor Move Out)

How do I register as an Exhibit Booth Personnel (EBP)?

After your signed exhibit booth contract is received you will receive an email with a link that will allow you to register as an EBP.

Can Exhibit Booth Personnel attend sessions?

No, Exhibit Booth Personnel are not able to attend the sessions. They only have access to the events that happen within the Exhibit Hall.

Can I upgrade my Exhibit Booth Personnel registration?

Yes, you can upgrade your Exhibit Booth Personnel registration to a full-conference registration. A total of two registration upgrades are avaliable per paid exhibitor. Upgrade registraation includes entrance to all conference functions.

Registration Upgrade Prices:

Early Bird Registration (before April 1, 2014): $550

Pre-Registration (April 2, 2014-May 11, 2014): $750

On-Site Registration: $825

BIO One-on-One Partnering

What is partnering?

BIO One-on-One Partnering is the most efficient way to schedule in person meetings with other attendees. It allows registrants to utilize an online database tool to:

o    Pre-schedule 30-minute private one-on-one meetings

o    Source potential collaborations and funding opportunities with an international audience

o    Communicate directly with prospective investors and senior management in biotech and pharma

o    Search company and investor profiles

How much does it cost?

BIO One-on-One Partnering is complimentary for all attendees, with the exception of reception only attendees.

How do I access the online software program?

Once the system opens, you will receive an e-mail from BIO with log-in information that will allow you to create your profile and start sending meeting requests.

When does the system open?

March 2014

Programming

What type of programming is offered at the conference?

The World Congress features Plenary Sessions, Breakout Sessions, Poster Session, Clean Tech Investor Sessions, and Workshops.
 

How do I submit an abstract for a poster presentation?

If you would like to present a poster at World Congress email your abstract to Katie DeLine at worldcongress@bio.org.

How do I submit an application for the Clean Tech Investor Sessions?

You can find the application for the Clean Tech Investor Sessions here. Applications for 2014 are no longer being accepted.

My company is interested in presenting a workshop, who should I talk to?

Workshops are designed for sponsors to discuss specific and focused business or technical information with conference attendees and to allow for more give and take with the participants in the audience. If your company is interested in sponsoring a workshop contact Sara Morgenstern smorgenstern@bio.org.

 Speaker Information 

When will I know if my abstract has been accepted?

We will be sending out speaker acceptance emails by the end of January.

Are speakers/presenters required to pay?

Yes, speakers are given a discounted registration rate that must be paid in full in order to participate in their sessions.

How do I receive the discounted speaker registration rate?

Once you have been accepted as a speaker a speaker registration code will be sent to you that will allow you to register at the discounted rate.

When/Where should I upload my presentations?

You can upload your presentation on-site at the speaker ready room onsite. Speakers must upload their presentations at least two hours before their session.

Is my presentation made available to attendees after the conference?

Yes, all presentations will be made available to conference attendees on a secure site after the conference.

I do not want my presentation to be made public after the conference, who should I talk to?

If you do not want your presentations to be placed online email Katie DeLine at worldcongress@bio.orgasking for your presentations to be removed from the proceedings.