Position Title: Human Resources Payroll Coordinator
Department: Finance and Administration
Reports to: Managing Director, Human Resources
Salary Range: Commensurate with experience
Primary Purpose of the Position:
The primary purpose of this position is to administer the payroll functions of the organization and provide administrative support to the human resources and administration department relating to BIO’s human resources programs and processes.
Administer semi-monthly pay periods for BIO, CBI, and ETS to ensure accurate and timely payroll processes. Compile, calculate, and input semi-monthly payroll and bonus runs for BIO, i.e., employee salary adjustments, employee changes related to personal information, timesheet information, withholdings and deductions.
Also, resolve federal, state, and local tax issues as needed; manual and memo entries; wage garnishments and tax liens; and, ensure accurate W2’s for the organization’s employees. Keep organized and accurate payroll files and reports.
Administer the process of employee time reporting processes through the ADP EzLabor system to maintain accurate reporting of vacation, sick, comp, etc. Ensure employees submit time sheets meeting scheduled deadlines. Also, provide to department vice president’s monthly vacation and sick leave reports.
Plan, schedule, and provide all required training on topics related to the position to employees, for example, EzLabor, ADP, iPay, etc. Also, assist the HR department staff with any particular training needs within their areas.
Set-up and coordinate BIO’s employee orientation program by providing materials to new employee, coordinate orientation with in-house participants, and ensure PowerPoint presentation and video are current.
Maintain and keep current the organization’s intranet for the HR department such as HR forms, organizational charts, etc., as needed.
Administratively support BIO’s HR programs as requested by department staff. Administrative assistance would be required for HR processes in benefits, recruiting, maintaining literature, and processing departmental bills with accounting, as examples.
Provide assistance to the Managing Director and the department with creating, preparing, and distributing correspondence, maintaining calendar and scheduling meetings, answering and responding to all incoming calls, and handling copying, faxing, and filing.
Provide support in organizing and preparing for company and employee events, as needed.
Maintain BIO’s employee personnel folders by filing all information required.
Coordinate and arrange for departmental meetings to include reserving the conference room, getting the food, and doing the actual set up and clean up.
Performs other related duties as required and assigned.
Bachelor’s degree or equivalent years of work experience
2 years of experience processing payroll
Understanding of ADP Pay Expert and Labor systems
Computer literate; Microsoft environment – Word, Excel, PowerPoint
HTML and HRIS database experience
Must have proven experience in handling confidential information
Strong organizational skills and attention to detail
Excellent mathematical abilities
Must be able to take initiative
Knowledge of HR compliance and regulations helpful
Ability to communicate effectively both verbal and written
We offer a competitive, employer-paid benefits package. Send resume, cover letter, and salary requirements to:
Biotechnology Industry Organization
Human Resources Department
1201 Maryland Avenue, SW
Washington, DC 20024