Coordinator, Alliance Development and Public Affairs

Position Title: Coordinator, Alliance Development and Public Affairs
Department: Alliance Development and Public Affairs
Reports to:  Director, Alliance Development

Primary Purpose of the Position: 

Provide effective and timely administrative and professional support to the Alliance Development and Public Affairs team; coordinate logistics for department programming and provide support for events and activities related to advancing BIO’s strategic priorities; and maintain and manage relationships with third party stakeholders.

Essential Job Duties and Responsibilities:

  1. Track and update the Alliance Development and Public Affairs Department budgets
  2. Maintain and process the department’s contracts and invoices by working with Legal and Finance/Administration Departments
  3. Maintain and update database of allied organizations and oversee database correspondence
  4. Coordinate logistics for BIO Patient Advocacy Pavilion at the BIO International Convention, including managing invitation process, serving as relationship manager for Pavilion participants, as well as other stakeholder organizations in attendance, and coordinating communications sent to stakeholder organizations
  5. Assist in the planning and execution of the BIO Patient and Health Advocacy Summit, including processing scholarship applications, managing and tracking grant and sponsorship solicitations, and assisting in program development
  6. Coordinate logistics and assist in planning of policy briefings for allied organizations
  7. Assist in organizing allied organization participation in BIO investor conferences, including identifying speaking and company presentation opportunities
  8. Maintain, track, and execute charitable giving program
  9. Provide administrative support and serve as central point of contact for Alliance Development and Public Affairs team
  10. Support Director of Alliance Development with development of agenda, materials, and follow-up activities for monthly Alliance Development Committee meetings
  11. Support Director of Alliance Development with the management of Board Patient Advocacy Committee distribution list
  12. Other projects as assigned

Knowledge and Skills Required:

  • Must be able to work within a team environment
  • Experience providing administrative support
  • Possess a high degree of proficiency with MS Office (Word, Excel, PowerPoint, and Outlook)
  • Must be highly organized and detail oriented
  • Must be highly driven and results oriented
  • Experience and knowledge of HTML and other online tools a plus
  • Ability to multi-task and prioritize
  • Must have excellent written and verbal communication skills

Education and Experience Required:

  • Bachelors degree
  • Three+ years of professional experience